Workspaces and teams
What everybody in a workspace can see
Everything in the workspace, including the photo library. What stays with the person who made it, and whose plan pays for what.
On this page
Everybody in a workspace sees everything in it. There is no per-file privacy switch, no personal corner and no hidden folder. If something should not be seen by the other members, it belongs in a workspace that has no other members.
Shared with the whole workspace#
- Every file and folder, including the trash and what is in it.
- Every document, spreadsheet, canvas and form, open at the same time, with everybody's cursor in it.
- The photo library: the same grid, the same albums and the same trash, with your name on the photos you added.
- The workspace storage figure, so anybody can see how full it is.
What stays with the person who made it#
- Sharing, publishing and deleting a document, spreadsheet, canvas or form. Everybody can write in it; only its creator can put a link on it or delete it.
- Erasing a photo for good, which is limited to the person who uploaded it and the workspace owner. Trashing is open to any member and can be undone.
- The bytes. Whatever you upload is billed to you, wherever you uploaded it.
Whose plan pays#
A workspace has one bill, and it is the owner's. Every entitlement inside it is resolved from the person who owns the workspace, never from whoever happens to be looking. Two consequences follow, and they surprise people in opposite directions.
| Inside a workspace | Decided by | What that means in practice |
|---|---|---|
| Storage | The owner's plan | One allowance for the owner's whole account, shared by every workspace they own. |
| Photo cap and photo resolution | The owner's plan | Measured across every library that owner owns, so a new workspace never mints a fresh allowance. See Photo limits. |
| Conversions and compressions per day | The owner's plan | A conversion you start here counts against the owner's day, and their plan decides whether it is allowed at all. |
| Branding on share pages | The owner's plan | Your own logo and colours on links made from this workspace. |
| How many members it may have | The owner's plan | See Inviting people. |
So joining somebody on a bigger plan does not raise your own limits: it raises what you can do inside their workspace, and nowhere else. And uploading into their workspace spends their storage, not yours, which is usually the point of being invited but is worth saying out loud before you drop 200 GB of raw footage into a colleague's account.
Sharing one folder with somebody outside#
You do not have to hand over the whole workspace to work with one person on one thing. A folder can be shared on its own, from Share and collaborate on that folder, with each person set to Can edit or Can view. They reach that folder and nothing else, and the folder is marked in the file list so you can see at a glance which ones have outsiders in them. For sending files to somebody who should get no account at all, use a share link or a room.
Can I hide one folder from the other members?
No. A workspace is all or nothing. Make a second workspace for what should stay private, which is free to do on every paid plan.
Do the other members see the links I created?
The file itself is visible to everybody in the workspace, so anybody in it can see that it exists and can open it. Your own links are listed for you in the link manager.
Does my connected calendar show up for my colleagues?
No. Calendar is bound to your account, not to the workspace, and connecting one exposes nothing to the people you share a workspace with. The same is true of Beam.
Related
Still stuck? Email support@nemilab.com and tell us what you were trying to do.